Summer Programs
Download a PDF of the Policies, Terms, and Conditions

Policies, Terms, & Conditions

List of 10 items.

  • Registration

    If it’s your first year with The Athenian School Summer Program, you’ll need to set-up a user name and password to register online.

    We are very busy the week prior to our start date and particularly on the first day of camp, therefore we strongly urge you to register early. Remember, if you register late, you may miss important information that has been already been communicated to families and your child’s name may not show up on the rosters or other reports that have been previously printed. You also risk your class or camp being full or perhaps even canceled due to low registrations.

    Once you have set-up an account, using your user name and password, you can log back into your account and view your registration(s) at any time. You also have the option to log back in to make payments if you selected the option to pay by check.
    If you need help or have questions about the registration process, please contact Debra Ataman at 925-362-7214 or debra.ataman@athenian.org. 
  • Partial Sessions

    While we prefer that campers participate in the full two-week session of camp, we understand it does not always work with your family’s vacation schedule. Therefore, we can make accommodations with Summit Seekers and Sports Camp. We are sorry but cannot accommodate partial participation in our enrichment classes. There will be a $20.00 administrative fee to customize your schedule.
  • Schedule Changes

    To swap classes, camps, or sessions or to adjust your schedule, an “Adjust, Add, or Drop” will need to be submitted. This form can be found on the summer website. When registering please make your selections carefully as a $15.00 administrative fee will be applied to your account for the first schedule adjustment. A $20.00 will be applied for the next adjustment and $25.00 for a third, etc. We do not accept email notifications for adjustments. The transfer form is used in instances when you’ve realized you have signed up for the wrong class or camp or if you decide to swap Period C with Period B, for example. Changes will be made on a space available basis. If you are dropping all of your camps or classes, you will require a cancellation form. Both of these forms can be found on the website.
  • Early Bird and Sibling Discounts

    You will receive a $50 early bird discount if your register before March 31.  One discount per camper registration.

    The Sibling discount only applies to full-day or half-day camps. It does not apply to Private Swim lessons taken independently.

    When registering online you will use a discount code to receive your discount. The discount code is, Sibling.  The first child pays full price. The discount applies to the second, third, and fourth registration/sibling. Siblings will receive a 10% discount.

    Your account will be adjusted to reflect the policy of the first child at the full advertised price if the code is used incorrectly.
  • Cancellations and Refunds

    An email notification is not an accepted form of cancellation. IF YOU DECIDE TO CANCEL A CAMP OR CLASS, A CANCELLATION FORM MUST BE TURNED IN OR YOU WILL BE RESPONSIBLE FOR YOUR REGISTRATION FEES. You may fax, mail, or email a scanned copy of the form. However, a verbal or email request will not be accepted as a cancellation.

    Our refund policy is designed to discourage last minute cancellations. Your registration reserves a space in camp or class for your child. The summer program’s hiring and purchasing are directly determined by your enrollment. Therefore, no exceptions can be made. A full refund will be issued only when The Athenian School cancels a class or camp. The Athenian School reserves the right to cancel a class or program for any reason including lack of enrollment. In such cases, a full refund, including all deposits, will be returned. You will be asked to sign off during the registration process indicating you have read, understand and agree to the policy.

    All deposits are non-refundable.

    If your cancellation is received on or before May 30, 2017, your deposit will be held and all installments payments set up in the auto-pay system will be deleted. If you cancel on or between May 31 and June 16, your deposit and first installment will be held. All installments set up in the auto-pay system will be deleted.

     NO REFUNDS OF DEPOSITS, TUITION OR OTHER FEES WILL BE MADE on or AFTER JUNE 19, 2017. Please plan accordingly.

     If a child cannot return to camp due to illness or accident, the unused portion of the session will be credited for future use by the withdrawing camper. Refunds are not given for camper illness, missed days, withdrawals, or if a camper is asked to leave the program.

     The Athenian School reserves the right to suspend a camper or student at any time if in the opinion of the camp director the behavior of the participant is compromising their own safety, the safety of others, or the enjoyment of other participants. No refund will be given if a camper or student is asked to leave.
  • Payment Options and Payment Schedule

    The last step of the online registration process will be paying the fees for your selections. You will have the option to either pay by credit card or pay by check. If you will be paying by credit card you will be making a deposit of 10% of your total balance. The system will automatically set-up your remaining balance to be paid in two installments. The pay down schedule date are, June 26, 2017 and July 10, 2017. You will not be notified or reminded of the processing dates unless there is a problem with your credit card such as your card has expired, or the transaction was denied or failed. Please make sure you have entered any discount code prior to making your payment selections.

    Any remaining balances that appear on your account will be charged on the last day of summer camp, August 4, 2017. Any fee not paid by August 4, due to nonsufficient funds, or any other reason will incur an additional fee of $25.00 if not reconciled by August 31, 2017. A late fee will continued to be charged monthly if your account still shows a past due amount. If you are not sure of your account status, you may log back into your account and check at any time or contact Debra Ataman for a copy of your statement to be emailed to you.

    If you will be paying by check, you will have seven days to mail your check for 10% of your total amount due to hold your space in the camp or class(es) you registered for. Please make your check payable to The Athenian School. You can mail your check to:

    The Athenian School Summer Programs 2100 Mt. Diablo Scenic Blvd.
    Danville, CA 94506

    You may also log back into the system and pay your deposit by credit card within the seven day period. The total balance is due by July 3, 2017. You can log back into your account and make a credit card payments at any time.

    Any variations to these conditions between a family and The Athenian School need to be submitted and approved by the director of summer programs.

    Please read the cancellation policy and add, drop, transfer information before registering. Always check your registration carefully before you complete the payment portion of your registration. If you find there is an error on your registration or statement. Please send an email to debra.ataman@athenian.org describing your problem. 
  • Liability

    When registering on-line you will be asked to accept the terms of liability. Below you will find the details of the liability terms.

    The following camps and class will be attending off-campus field trips: Summit Seekers, Classic Sports Camp, Outdoor Adventure Camp, and Counselor in Training.

    The Athenian Summer Camp program provides a variety of learning experiences outside of the classroom and away from The Athenian School campus. Parents are welcome to come along and be part of the experience. Day trips include but are not limited to: museums, theme parks, the zoo, roller-skating, restaurants, parks, bowling and baseball games. Outdoor experiences may include travel to and participation in hiking, lakes, and tide pools.

    We make every effort to minimize risk to participants and instruct participants in the safe negotiation of such risk as may remain. The customer acknowledges that there are circumstances in which an accident could occur to a participant.

    Camp field trips are taken in school buses. Enrichment classes they may have a field trip could possible go in school vans depending on the number of students registered. Parents and guardians are advised that inherent risks are present in these activities. By registering online, you as the parent and or legal guardian of the camper participating in The Athenian School Summer Camp, give permission for your son/daughter to participate in these trips and agree to waive all liability against The Athenian School and its employees for harm to your son/daughter resulting from the risks inherent in these activities.

    Summer Enrichment Classes do not attend field trips. In the event a trip might be offered, you will be notified in advance.

    Recognizing that The Athenian School will do its best to ensure a safe experience, you understand that certain dangers or accidents may occur. You hereby release The Athenian School from all responsibility and liability of any nature, including claims for injury, illness, death, loss or damage, resulting from your child’s’ participating in program activities. You hereby give permission to the camp to provide, seek, and consent to routine health care, administration of prescribed medication, and emergency treatment for my child, as may be necessary, including, but not limited to x-rays, routine tests and treatment, and/or hospitalization. You also give permission for the camp to arrange related transportation. You agree to the release of any records necessary for treatment, referral, billing, or insurance purposes. In the event you cannot be reached in an emergency, you hereby give permission to the physician selected by The Athenian School representative, to hospitalize, secure proper treatment for, and to order injection and/or anesthesia and/or surgery for your child.

    The medical information you provide is true and accurate as far as you know.

    All campers attending The Athenian School Summer Program must have an active medical insurance policy issued in the United States
  • Photography & Marketing

    The Athenian School may take photos of camp participants during their time on campus to use in promotional materials. If you would prefer we do not use your child’s photo, please let us know in writing along with a photograph of your child for our reference.
    Any personal data collected for registration in strictly confidential.
  • Miscellaneous Policies

    While we make every effort to send our students/campers on the field trips listed in this brochure and on the website, it is possible that a Director will need to change or substitute a particular field trip. In this case, no credits or refunds will be made.

    Campers must pack a bag lunch on field trip days.

    For safety and supervision reasons students attending summer enrichment classes should not arrive too early of 9:00 a.m. for the first class. Students who must arrive early need to be registered for extended care or breakfast club (No charge for morning extended care).  Another option is to have a parent wait with their children outside the classroom until the teacher arrives.

    International students who do not have medical insurance in the US may purchase a short-term policy through the summer programs office.

    We advise campers/students not to bring any valuable items or electronics to camp. The Athenian School will not accept responsibility for any loss or damage to personal property unless it is due to negligence on the part of The School. Please label everything.
  • Contact Us

    Our goal is to offer high quality meaningful and memorable programs. In the event that you are unhappy with any portion of the summer program or just have a comment, please contact the Director of Summer Programs at 925.362.7251.

Contact Summer Programs

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